EGM 2018 – FAQ

Extraordinary General Meeting 2018

Frequently Asked Questions


Q. When is the 2018 EGM?

A. Thursday 27 September 2018 at 7:45pm – immediately after the monthly club social run.


Q. Where is the EGM being held?

A. In the function room of the Mowden Pub, Staindrop Road, Darlington, DL3 9BE (map)


Q. Why are we having an EGM?

A. Current Chair Graham Park has decided to step down from the role of Chair, for a variety of personal reasons – we thank Graham for his commitment and achievements during his period of office. The 2018 EGM is being held for the sole purpose of electing a new club Chair.


Q. What does club Chair do?

A. The role of Chair is to lead the club. This includes overseeing the management committee and club officers, providing guidance and steering club development. Chair is responsible for chairing AGM, EGM and Management Committee meetings. Chair should represent the club nationally, regionally and locally as required to interested bodies and parties, and promote the interests of the club with members and non-members.


Q. Who can I vote for?

A. There are four nominations for the role of Chair. Each has provided a supporting statement, and will have an opportunity to address EGM before the vote.


Q. Who can attend the EGM?

A. All active members of Quakers Running Club (who have paid their membership fee for 2018-19) may attend. Each member is entitled to one vote. Neither attendance nor voting is compulsory.


Q. Can I vote online / by telephone / by post / by proxy?

A. No. Current club rules require you to attend the meeting in person to cast your vote. Our current club constitution states “Elections of officers are to take place at the AGM. All members have the right to vote at the AGM. The quorum for AGMs will be 30. The Management Committee has the right to call Extraordinary General Meetings (EGMs) outside the AGM. Procedures for EGMs will be the same as for the AGM.” Alternative methods of voting (proxy / postal / phone / online) have previously been discussed at AGMs, with members voting against permitting such alternatives. In the 2018 AGM, the Management Committee were tasked with investigating and reporting on alternative voting options, to present options to AGM 2019.


Q. My question isn’t answered here?

A. Please contact